Software Pricing Models: What’s the Difference?

Palina Trokhautsava's Picture
Palina Trokhautsava

Are you confused about software development pricing models? Let's streamline the information and sort out the details.

We spend a lot of time sorting out how to find and identify a good developer or how to find the right freelancer for a project, but there’s an equally important aspect that is often ignored until it’s too late to change things up. We mean software development pricing. It determines a set of activities to be done, timing, and a total price of a project. So, it’s important to get things straight at once and that’s what we’re going to do here.

In this blog post, we’ll cover the existing pricing frameworks and give you clues on how to choose the right pricing model for a project. We hasten to say that, apart from the conventional frameworks, development companies invent hybrid or customized pricing, sometimes naming is the mere difference. We can’t cover all of them either way. Nonetheless, you’ll learn to navigate the pricing and make your own judgments about its relevance with the help of our blog post.

Fixed Price for More Predictability

It's pretty obvious that one of the simplest contracts you’ll face is a fixed-price pricing model. Its idea is clear as a bell - one party offers a fixed sum of money, the other party does a fixed amount of work. This type of contract is perfect when you know precisely what you need as a business and/or product owner. The projects within the model must have a clear roadmap.

A fixed price can be a convenient format, but with some reservations. Things happen, so you may need an extra feature or another significant modification in the midst of work. Therefore, it will involve additional estimation and signing a new agreement, which is not always convenient. On the other hand, if your development team faces any troubles, they may be more occupied with meeting the deadlines rather than thorough problem identification and solving. As a result, you’ll get a messy code and a poor QA.

It’s Good to go for a Fixed Price if:

  • You have a small project with a limited number of features to be made or want to get an MVP;
  • You’ve worked out clear requirements and have no intention to make changes along the way;
  • A professional and motivated team works for you respecting the fixed deadlines.

The Model Won’t Fit You Provided That:

  • You need some time to prepare the requirements and schedule the deadlines;
  • You don’t deny the possibility of introducing unplanned modifications during the development;
  • You’re planning to have more control over your project - to check all tasks’ performance and approve all the iterations.


  • A fixed budget pricing model - you don’t have clear requirements but a limited budget that you’ll pay without reference to the amount of work;
  • A fixed time pricing model - you want to launch your solution as soon as possible and pay for a certain number of working hours regardless of the final scope of work;
  • A fixed scope pricing model - you clearly understand what kind of product you need and pay for the fixed amount of work, without looking at working hours and ready to increase the budget if needed.

A Perfect Match for Agile

When you play an important role in the software development process and don’t want to miss anything, consider a time and materials pricing model. This contract type implies that you pay for the hours spent on your solution and for the charges in relation to the working process. You estimate the approximate budget, timing, and the volume of work but understand that it can be altered. So, you pay at particular intervals for the work that is done.

T&M is very convenient for the supporters of Agile and Scrum because each sprint you discuss the tasks and their accomplishments with your team in order to analyze the intermediate result, change the plan if needed, and settle the payments. Such flexibility allows you to get the exact outcome you need.

T&M is Just Right When:

  • Your project is of a mid- or long-term duration and you really care about its quality;
  • You are determined to participate in the working process;
  • You are not limited by finance, time, and specifications that are carved in stone

Consider Other Options if:

  • You want to know the target date in advance;
  • You aren’t ready to delve into development management;
  • You are nervous not knowing the final price


  • A milestone pricing model - you’ve achieved a common understanding with your developer and pay for a certain scope of work completed within a previously defined term

Getting Total Control

You can also hire a team of developers to work on your product and pay them for the hours spent working on it. It’s called a dedicated team pricing model and reminds in-house, apart from the fact that you can regulate the number of staff and aren’t obliged to pay for their workplace, sick leaves, holidays, and so on.

A Dedicated Team is the Best Idea When:

  • You have impressive experience in IT project management;
  • You are ready to spend time on the selection of the candidates;
  • You want to get the highest level of control and avoid additional payments

Consider Other Software Development Pricing Models if:

  • You don’t understand the exact number of hours spent by each team member and can’t evaluate the final cost;
  • You don’t have enough resources to control the working process

Wrapping up

Now you know the basic pricing models in IT and their derivatives. As you may see, there are no better or worse variants - all the contract types need certain terms and conditions to become the most advantageous.

If you are looking for an expert and agile development team, contact us - Fively can become your dream tech partner.

On-Demand Developers for Your Software Projects | Fively
Hire full-time expertly trained on-demand developers with deep technical, business, and niche expertise to streamline and optimize your workflow operations

Need Help With A Project?

Drop us a line, let’s arrange a discussion

Palina Trokhautsava's Picture

Hello! I'm Palina, a content specialist at Fively. In my well-penned articles, you can find many exciting things about modern web development and IT business.

Read more

Success Stories

Our engineers had formed a solid tech foundation for dozens of startups that reached smashing success. Check out some of the most remarkable projects!

Social Networking App Development: KnowApp

Social Networking App Development: KnowApp

We implemented a social networking app development project to create a video-based event and content calendar enabling 100% direct celebrities-fans interaction.

Identity-Access Management Automation: Uniqkey

Identity-Access Management Automation: Uniqkey

We have created an identity and access management automation system that is recommended for use even by the association of Danish Auditors.

B2B Insurance Claims Automation

B2B Insurance Claims Automation

We have developed an insurance claims automation solution, which robotically validates 80% of all insurance claims with no human involvement.

A Chrome Extension for Invoice Workflow Processing: Garmentier

A Chrome Extension for Invoice Workflow Processing: Garmentier

Fively created a chrome extension for invoice workflow processing that provided customers with a personalized experience and allowed to increase sales up to 77%.

Medical Resource Management Application: AviMedical

Medical Resource Management Application: AviMedical

Fively has developed a cutting-edge custom medical resource management app for a chain of modern practices caring about numerous patients across Germany.

CRM Customization and Configuration: Volt

CRM Customization and Configuration: Volt

We have provided our CRM customization services to the company, that electrifies dozens of widely-known music festivals all across Europe.

Patient Management Platform: SNAP

Patient Management Platform: SNAP

Our engineers have developed a patient management platform that makes well-considered decisions based on artificial intelligence algorithms.

Insurance Workflow Automation Solution

Insurance Workflow Automation Solution

Fively developed an insurance workflow automation solution that combines all steps from purchasing a policy to filing a claim and makes it a 5-minute procedure.

Web Platform Customization: WebinarNinja

Web Platform Customization: WebinarNinja

Fively has provided web platform customization for #1 rated webinar platform by HubSpot, which makes it real to start your very first webinar in less than 10 seconds.

Privacy Policy

Thank You

Thank You!

Excited to hear from you! We normally respond within 1 business day.



Sorry, there was a problem. Please try again.


Thank You!

Now you are the first to know valuable industry insights and software development trends.

Your Privacy

We use cookies to improve your experience on our site. To find out more, read our Cookie Policy and Privacy Policy.

Privacy Settings

We would like your permission to use your data for the following purposes:


These cookies are required for good functionality of our website and can’t be switched off in our system.


We use these cookies to provide statistical information about our website - they are used for performance measurement and improvement.


We use these cookies to enhance functionality and allow for personalisation, such as live chats, videos and the use of social media.


These cookies are set through our site by our advertising partners.

© 2024. All rights reserved