Transforming Education Management Systems: a Top-Tier Collaboration Platform for a University

Challenges of Creating an Education Management Information System

Developing advanced education management systems (EMS), designed to revolutionize the way students and educators manage their academic interactions, is always a complex task. But in our case, the diverse educational landscape presented multiple technical challenges, as the client offers a wide range of courses and services to more than 6000 students reaching their website worldwide.

Thus, the client needed to build an intelligent education management information system (EMIS) capable of seamlessly integrating various aspects of university life, managing vast databases of students, and facilitating effective communication channels. The goal was to create an internal portal that not only tracks and manages academic data but also automates various administrative processes, thereby providing a comprehensive and user-friendly education data management system.

To turn this vision into reality, the client needed a seasoned team of on-demand developers capable of:

• Building a reliable education management portal and Graduation Assessment Board, both capable of aggregating data from various sources, converting it into actionable insights for educators and administrators;
• Managing project timelines, providing accurate task assessments, make decisions upon the fitting architecture, and collaborating effectively with the University's team;
• Creating a sophisticated rules engine for the platform to automate various administrative tasks, requiring minimal input from the university staff;
• Enabling users to generate personal reports, providing a comprehensive view of their academic performance and administrative data;
• Aiding the client’s internal team with technical upgrades and maintenance of the other e-learning products in the University’s ecosystem;
• Ensuring the tools' total security and high performance, protecting sensitive information, and guaranteeing a cutting-edge user experience.

To create this ambitious education management information system software, the client required a skilled web portal development team well-versed in modern automation and SI technologies, along with a deep understanding of machine learning development for the education sector and its unique needs.

After an extensive search for the right partner, they came upon our company profile. Impressed by our portfolio and the passion of our engineers, the client initiated a conversation about their ambitious project. They were reassured by our proficiency in developing complex web applications and our extensive knowledge in the field of education and chose our team to assist in bringing their advanced education management information system to life.

Our collaborative journey commenced in late 2021, marking the inception of a transformative solution in the education world.

How Our Team Created an Education Management Information System (EMIS)

During this groundbreaking project in the education domain, our team of developers collaborated closely with the University's in-house team. By syncing our methodologies with their internal processes, we became an essential part of their team. We effectively managed the project on our own at all stages and helped the client team with the maintenance of the other products in the ecosystem, thereby ensuring the successful creation of this advanced education management information system.

Project Architecture. Our team utilized a comprehensive toolset to develop a robust backend and a modern frontend for the University's internal portal and Graduation Assessment Board:

• .Net Framework 4.8 - we leveraged the .NET Framework for its reliability and a wide array of features in creating robust and scalable web applications;
• Oracle - Oracle was chosen for its huge capacity, data integrity, and high scalability as a database management system.
• JavaScript - JS was used for creating interactive web elements and providing a dynamic user experience;
• CSS- was implemented for its utility in creating aesthetically pleasing and responsive web designs;
• Blazor - Blazor was used as our frontend framework for Graduation Assessment Board development because of its powerful capabilities in building interactive client-side web user interfaces using .NET;

• .Net Framework 7 - the latest version of .NET was also utilized for Graduation Assessment Board development to take advantage of its enhanced performance, productivity, and support for modern app designs.

Team Structure. Our dedicated team of specialists, working closely with the University’s team, included 1 senior backend developer with a deep knowledge of the .Net framework and Oracle database toolset, as well as 1 senior frontend engineer highly skilled in JS programming language, CSS stylesheet language, and Blazor framework.

Communication tools. We maintained regular communication with the University's team throughout the project. Our routine included daily Zoom meetings to assess the scope of tasks and set delivery deadlines, daily status updates on a project management tool and follow-up emails. We also used Slack for real-time collaboration and quick discussions.

Our decisions regarding architecture, communication, and management throughout the project allowed us to bring a revolutionary solution to the field of education management. The University's internal students’ portal, as well as the Graduation Assessment Board, created by Fively engineers, and other e-learning products upgraded together with the university specialists, have the potential to transform how educational institutions handle academic data and administrative tasks.

Future plans for this education management information system include expanding its functionalities based on user feedback and evolving needs of the education sector. With this innovative solution in the realm of public education information management systems, our client seeks to provide a comprehensive, user-friendly experience for students, educators, and administrators.

Project Results

During this innovative e-learning project, we successfully developed a robust and secure education management information system that resolves complex academic and administrative challenges for educational institutions.

• Fively specialists have built a reliable education management portal and Graduation Assessment Board, both capable of aggregating data from various types of sources, and converting it into actionable insights for educators and administrators.
• We successfully managed the project timelines, providing accurate task assessments, and making decisions upon the fitting architecture for the students' learning portal. We also effectively collaborated with the University's team upon upgrading their other knowledge management and information systems.
• Our specialists created a top-tier sophisticated rules engine for the e-learning portal to automate various administrative tasks, requiring minimal input from the university staff. Plus, we enabled users to generate personalized reports, providing a comprehensive view of their academic performance and administrative data.
• Apart from the main project, we aided the client’s internal team with technical upgrades and maintenance of the other e-learning products in the University’s ecosystem, which has become outdated.
• Throughout the project duration, we ensured the tools' total security and high performance, protecting sensitive information, and guaranteeing a cutting-edge, bug-free, and flawless user experience.
• With an emphasis on automation, we embedded functionalities to manage course information, student data, and administrative tasks. This feature allows users to maintain comprehensive academic records and receive detailed reports on various aspects of education management.

This case study on management information systems in the top educational company in the USA has brought an innovative solution in the field of education management systems. It has significantly reshaped how educational institutions handle academic and administrative data, eliminating the need for manual tracking of everyday students’ tasks.

The platform's effectiveness and ease of use were highly appreciated by both the client and its users. Moreover, it boasts a robust education management systems (EMS) component that ensures the utmost efficiency in academic operations. The project is an excellent example of management information system building, and it showcases the recent development in the field of management information systems.

Through this custom system development in the field of management information systems, we have provided our clients with advanced, user-friendly platforms that streamline various administrative tasks, thereby enhancing the overall efficiency and effectiveness of their operations.